Privacy & Data Security Policy
At C S Kakkad & Associates, we recognize the high sensitivity of the financial, taxation, and personal records shared by our clients. Maintaining absolute client confidentiality is a core ethical commitment of our chartered accountancy practice. This policy describes how we collect, store, and shield your financial datasets when you interact with our firm or visit our official website at www.cachintankakkad.in.
1. Collection of Client Information
We collect information provided directly by clients during consultations, audits, tax preparation, or enquiry submissions. This includes:
- Identity records: PAN, Aadhaar card, directors' DIN numbers, passport details.
- Financial records: Bank statements, ledger accounts, sales/purchase registers, payroll tallies.
- Filing credentials: Login keys for the Income Tax E-filing portal, GSTIN portal, TRACES, and MCA systems.
2. Use of Information
All client documents are used strictly to execute requested services:
- Formulating statutory audit reports and preparing tax computations.
- E-filing periodic returns (ITR, GST, TDS, MCA forms).
- Liaising with banking institutions to syndicating loans and finance packages.
3. Information Protection & Storage
We implement comprehensive physical and digital security structures:
- Secure Cloud Ledgers: All softcopies are stored on secure cloud platforms featuring two-factor authentication and bank-grade encryption.
- Physical Security: All printed tax registers, deeds, and files are locked in secure storage cabinets at our Dwarka office, accessible only to authorized assistants.
- Assistance Protocols: Our articled assistants and paid accountants sign strict confidentiality agreements preventing the copy or transmission of client records outside our office networks.
4. Third-Party Sharing Limits
We never sell, lease, or distribute client data to third-party marketing companies. Client datasets are only disclosed to:
- Official tax authorities (Income Tax Department, GST Department, MCA) to process filings as authorized by you.
- Commercial banks or credit officers as explicitly requested by you for loan syndication files.
- Regulatory bodies like the ICAI if mandated by peer review committees under strict confidentiality protocols.
5. Contact & Updates
We update this policy periodically to align with WIRC/ICAI guidelines. For questions regarding your data security, please email CA Chintan S. Kakkad at info@cachintankakkad.in.